Stock Balances
Current stock for every product, with sellable and damaged held apart. Search a product and open its history.
- Available against committed
- Sellable and damaged balances
- Opening stock records
Inventory Management
Distributor inventory and stock. Checked before the van is loaded.
Know what is available, what is committed and what is moving at every distributor. The day's orders are validated against stock automatically, before a load is created.
Stock balances
Hilltop Traders
462cartons available
| Product | Available | Committed |
|---|---|---|
| Crunchy Bites Rs5 | 140 | 40 |
| Mint Fresh Rs10 | 96 | 34 |
| Zesty Chips Rs20 | 16 | 24 |
| Mango Burst Rs20 | 48 | 24 |
| Choco Wafer Rs10 | 68 | 20 |
| Cream Wafer Rs10 | 52 | 12 |
| Salted Peanuts Rs20 | 42 | 8 |
Damaged, kept apart from sellable6 ctn
The problem
Half the van is loaded. Then the stock runs short.
At most distributors, last night's orders are checked against stock by hand: order slips added up, a register that is a day behind, a quick count of the godown shelf. Across dozens of orders the shortfall turns up at the van, after the cartons are already stacked.
- Every product added up by hand across every order slip
- The register says one number, the shelf says another
- A shop gets a short delivery and nobody can say why
Zesty Chips Rs20
Order slips
- Usman Kiryana2
- Al-Rehman Traders2
- Bilal Store2
- Bismillah Kiryana3
- Shahid Brothers1
- Al-Noor Store2
- Raza Kiryana3
- Ghousia Store1
- City Mart2
- Total on slips
- 18
- Register says
- 24
- Shelf count
- 16 ?
9:10 AM at the van
Half loaded. 2 cartons short.
Which shop goes without?
How it works
From orders to the van. Stock checked on the way.
Follow Van 3 at Hilltop Traders through one morning, from yesterday's orders to the returns at day end.
Step 1: Orders Received
Yesterday's orders reach the distributor from the field without anyone typing them in again: 12 invoices for Van 3, 60 cartons across four products.
Step 2: Stock Automatically Validated
Each product is checked against available stock, which is sellable stock less what other loads already hold. Zesty Chips is 2 cartons short, and it shows now, before anything is loaded.
Step 3: Load Prepared
Load L-1021 is created from what is really in stock: 58 cartons on 12 invoices for Asif Mehmood, with the 2 short cartons for City Mart noted on the load sheet.
Step 4: Stock Issued
When Van 3 leaves at 9:30 AM the 58 cartons move out of the godown balance, so the next load is checked against what is actually left.
Step 5: Delivery Recorded
Each shop visit is recorded as it happens. Raza Kiryana was closed, so its 5 cartons ride back on the van and return to stock as sellable.
Hilltop Traders, Van 3
Stock check for the load
- Cartons ordered
- 60
- Short at check
- ?
- On the load
- ?
| Product | Available | Ordered | Check |
|---|---|---|---|
| Crunchy Bites Rs5 | 140 | 11 | Waiting |
| Mint Fresh Rs10 | 96 | 19 | Waiting |
| Zesty Chips Rs20 | 16 | 18 | Waiting |
| Mango Burst Rs20 | 48 | 12 | Waiting |
12 invoices, straight from the field
- Madina General Store5
- Usman Kiryana9
- Al-Rehman Traders6
- Bilal Store6
- Bismillah Kiryana8
- Hamza General Store1
- Shahid Brothers2
- Al-Noor Store5
- Raza Kiryana5
- Ghousia Store2
- City Mart8
- Ali Mart3
In the distributor app
Every carton counted. As it comes in and goes out.
See stock by product, spot what has run out, raise a purchase order and watch the stock fill again when it arrives.
What is included
Every carton. In, out and back.
Five parts of one stock record, kept for each distributor.
Automatic Stock Validation
When orders are brought together for a load, every product is checked against available stock automatically. A shortfall is flagged before the load is created.
- Checked product by product
- Stock already allocated is counted
- Shortfalls shown before loading
Delivery Loads
The day's orders grouped by booker and date, assigned to a salesman and loaded against stock, with booking sheets, load sheets and bills ready.
- Split the load when stock is short
- Extra issue kept apart
- Short cartons noted with a reason
Stock Movements
Every carton in and out is on record: purchases and receipts with charges and free products, loads issued and returns received. Stock purchase orders that company sales management enters for the distributor arrive here as purchases.
- Receipt from the companywith 6 free+120
- Issued on L-1021Van 358 out
- Returned, Raza Kiryanasellable5 back
Returns
Returns are recorded at the shop with a reason and a condition, so only sellable cartons count as available again.
- 5SellableBack to available stock
- 0UnsellableKept apart
- 0DamagedKept apart
Connected across SELL 360
Stock sits between the order and the invoice.
The same record runs from the shop counter to the day close, so the order, the load and the bill always agree.
From a booked order to a closed day
- Order booked at the shop
- Received by the distributor
- Stock validated
- Load issued
- Delivered and invoiced
- Returns back to stock
- Day close
For you
Related capabilities
Common questions
Questions buyers ask. Straight answers.
Can stock be validated before load creation?+
Yes, automatically. When the day's orders are brought together for a load, SELL 360 checks each product against available stock, which is sellable stock less what is already allocated to other loads. Any shortfall is flagged before the load is created, so you decide what goes on the van instead of finding out at the van.
What happens when a product is short?+
The shortfall shows against the product and the orders it affects. The load can be split, the short cartons are noted on the load sheet, and the delivery is recorded short with the reason, so the shop and your team see the same record.
How do returns come back to stock?+
The delivery records what came back at each shop, with a reason, as sellable, unsellable or damaged. Sellable cartons count toward available stock again; unsellable and damaged stock is kept apart.
Is stock tracked per distributor?+
Yes. Each distributor has its own stock balances and movements, so validation runs against that distributor's own godown. Sales operations can follow stock in, stock out and returns across distributors.
See how stock is checked before a load is created.
Bring one van's orders. We'll walk through the check, the load and the returns with you.
Book a Demo